Who we are

We’re Wildthought Books, a publishing co-op based in the United Kingdom. Our website address is: https://wildthoughtbooks.co.uk. We take your privacy seriously and are committed to safeguarding and protecting your personal data. Wildthought Books is a “Controller” for the purposes of data protection law and in particular the Data Protection Act (2018) and UK GDPR (2021).

This means that we are responsible for deciding how we hold and use personal data about you. We aim to be clear about how we use your personal data, and this privacy notice will inform you as to how we look after your personal data, what personal data we process and why.

It is important that you read this privacy notice together with any other privacy notice we may provide when collecting or processing personal data, so you are fully aware of how and why we are using your personal data

Data we Collect & Process

We will collect, use and store personal data when you:

  • sign up to our mailing list via our website
  • purchase products or services on our website
  • communicate with us
  • make a personal donation
  • submit books, manuscripts, or proposals
  • leave comments on posts on our website

The personal data we hold may include your:

  • Name
  • Postal Address
  • Email Address
  • Preferences as to how we communicate with you about our activities
  • Information that is available publicly
  • Billing information
  • Transaction history
  • Donation history

We only ask you to provide personal data when we have a good reason to do so and there may therefore be consequences if you do not provide particular information to us. If you choose not to provide us with the personal data requested, we will tell you about the particular implications of any such decision at the relevant time..

How we use your Personal Data

We will only use your personal data when the law allows us to. Most commonly we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter or have entered into with you.
  • When it in our legitimate interests and your interests, and when fundamental rights do not override those interests. We consider our legitimate interest to be the management of Wildthought Books and provision of the best service and experience possible.
  • When we have your consent to contact you.
  • When we need to comply with a legal or regulatory obligation.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

We use the following types of cookies on our website:

  • Necessary: Required to enable the basic features of this site, such as adjusting your consent preferences and displaying dynamic content. Necessary cookies do not store any personally identifiable data.
  • Functional: Functional cookies help perform certain functionalities like sharing the content of the website on social media platforms, collecting feedback, and other third-party features.
  • Analytics: Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics such as the number of visitors, bounce rate, traffic source, etc.
  • Performance: Performance cookies are used to understand and analyse the key performance indexes of the website which helps in delivering a better user experience for the visitors.
  • Advertisement: Advertisement cookies are used to provide visitors with customised advertisements based on the pages you visited previously and to analyse the effectiveness of the ad campaigns.

We use Cookie Compliance to manage user cookies on our website. You can change your cookie preferences at any time by clicking on the Cookie Compliance thumbprint link at the bottom left of the homepage.

Data Sharing and Third Parties

We engage the services of a number of third party service providers, who act as Data Processors, to assist us with a number of our administrative services and we rely on their contractual obligation to us as the legal basis on which we collect and share personal data. These third parties include our payment provider, email distribution service, mailing house, and a business lead generator.

Additionally, content on our website may include embedded content from other websites (e.g. videos, images, articles, etc.). Such behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees and third parties who have a genuine business requirement to use it.

We have put in place procedures to deal with any suspected personal data breach, and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

A copy of our Data Retention Schedule is available on request, using the contact details at the end of this privacy notice.

What rights you have over your data

Under the data protection legislation you have the following rights in relation to the personal data we process. These are not absolute rights and can only be exercised in certain circumstances.

  • The right to request a copy of personal data we hold about you.
  • The right to request that inaccuracies in your personal data be corrected or updated.
  • The right to object to us processing your personal data where we are relying on a legitimate reason for doing so.
  • The right to request a restriction on us processing your personal data or erasure of your personal data in specific circumstances.
  • The right to withdraw consent if we are relying on your consent to process your personal data.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights) and we will aim to respond to all legitimate requests within one month. If the request is particularly complex or a number of requests have been made it may take us longer to process your request but this will be explained to you. We may also charge a reasonable fee if your request is clearly unfounded, repetitive or excessive, alternatively, we may refuse to comply with your request in these circumstances.

If you have any questions about the way in which your data is being processed, or the rights detailed above, please contact us by email at hello[at]wildthoughtbooks.co.uk.

If you are still not happy, you have the right to make a complaint to the Information Commissioners Office, the UK supervisory authority for data protection issues at:

Information Commissioners Office, 3rd Floor, 14 Cromac Place, Belfast, BT7 2JB.

Changes to this Policy

This privacy policy will be reviewed annually and updated as and when required. The most up to date privacy notice will always be available on our website and if we make any significant changes in this notice, we will clearly identify any changes we have made in any updates we communicate.

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